Office 2016 Features Strengthens Security

Office 2016 Features Strengthens Security

Securing company files from vulnerabilities is one of the most common concerns organisations are now facing. It is necessary to protect personal and company information from malicious intent. The latest Microsoft update, Office 2016, was released last September 22, 2015. New features highly embedded high-security structure. It also offers data loss prevention in Excel, Word, Outlook and PowerPoint. The newly developed tool protects information, take actions to prevent data leaks, and inform the user when sensitive files are found in your files.

Office 2016 added value

Office 2016 provides Windows and Mac users the ability to create, open, edit, and save files in the cloud straight from the desktop. Its latest “Tell Me” update is a search tool for commands available in Word, PowerPoint, Excel and Outlook. Co-authoring in real-time with users connected to Office Online is made possible by Microsoft Office 2016. Together with its Insights feature, it is also powered by Bing which will provide users contextual information from the web making research and writing easier. New Excel charts like sunburst, treemap, waterfall, box plot and histogram can be found there. Businesses can certainly take advantage with Office 2016 to automate their workflow as this comes with Microsoft Office 365 subscription. Office 365 for business offers the ability to work on documents across devices like Windows PC, Mac, iPhone and Android tablet that allows permanent upgrade track.

How Do Office 2016 Prevents Information from Being Stolen

Information thieves are actively lurking thus making security a primary concern for all. Your personal information stated in your credit card, your clients’ database, your identity and your private life should be protected. Office 2016 allows you to configure the necessary information that you want to share either in the form of email or business cards. This feature provides you the option to block the other users from accessing your information and files. You can also detect if your credit card is being shared outside the organisation. It offers two authentication processes first it will verify your account details and next is mobile confirmation.

Multifactor Authentication

Office 2016 can do modern authentication through its MFA support. MFA is a method of authentication that requires a user to provide a second form of identification aside from their passwords. For example, in addition to the user’s password and username, a code might be sent to their mobile device and the user would have to input the code to access the system. MFA is preferable because it offers additional protection and mitigates the security risks such as a stolen or compromised password. MFA helps safeguard access to data and applications while meeting the user demand for a simple sign-in process.

Additional Benefits of Office 2016

Office 2016 offers the following advancement which will surely change the way people deploy information:

  1. Reduce risk with cloud computing. Putting your e-mail in the cloud will prevent your whole business from losing files in the event of power outages, floods and fires.
  2. The application can be installed in mobile devices. You can also use and view your information using mobile.
  3. Office 2016 is everywhere. There’s no VPN required.
  4. Easier collaboration for the team. Working real-time is possible.


In the digital world where people are increasingly networked with each other and sharing of information is just a click away, one’s files have become very vulnerable to online information grabbers. A reliable partner such as IT services Australia are assisting businesses in evaluating the best security software to use and in providing high-security infrastructure to customise the organisation’s requirements. Nothing beats a highly secured and protected organisation.

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