The productivity tools that come with Office 365 for business have helped numerous companies worldwide over the years. Business owners that integrated this application in their workplaces can attest that this multi-tool application has helped them enhance their business operations.
But just like every existing multi-tooled application, Microsoft Office 365 has to be maximised in order to get the most out of it. That’s why it’s necessary for organisations to figure out effective ways on how to get high investment returns from this application. Once they accomplish this, they’ll be able to use the tools of this fast-growing commercial product to pave the way for their business success.
Here’s how you can get high investment returns from installing Office 365 in your business:
Improve Internal Communication Through SharePoint
One advantage that you can get from using the Microsoft Office 365 version of SharePoint is the smooth user experience that it offers. With this application, you’ll be able to skip all the installation and configuration requirements that are normally needed for an on-premises version of SharePoint. All you’ll have to do to enjoy its functionalities is to add a user account in the admin centre of Office 365.
Aside from the convenient set up that it provides, Office 365 SharePoint also enables users to add and access data on their private network or intranet with ease. This business perk has made it possible for these end-users to enhance the internal communication and data security within their respective companies. With that said, the utilisation of this application can certainly help business owners manage their remote workers and oversee the data loss prevention efforts made by their company.
2. Enhance Collaboration with The Use of Skype for Business
As more and more technological advancements emerged in the business world, different channels of communication became available to organisations. With all these available resources at present, employees started to make use of different channels of communication depending on their age group and personal preference. Because of this, organisations started to face challenges involving the continuity of internal communications—and this was solved with the help of Skype for business.
By combining multiple communication methods from different channels, Microsoft was able to develop Skype into what it is today. This tool has helped businesses to speed up their internal communication while providing enterprise-grade security. Furthermore, it has been a great aid for business owners to save money and foster productivity.
To discuss further, here are the key features that you can find in Skype for business:
Calls and Meetings with Anyone
With this app, you’ll be able to set meetings and calls with anyone—even those that are not in Skype. As long as you have a reliable internet connection, you’ll be able to meet up with up to 250 individuals all over the world.
Another key feature that Skype is in possession is its seamlessness. With this technology, users can see the online status of their contacts and schedule meetings in Outlook. Moreover, it can also give them the opportunity to start conversations from other Office 365 applications like PowerPoint and Word.
Security and Control
Aside from the ones mentioned above, conversations are also safe from security risks in Skype. With the strong authentication and encryption of the app, you’ll be able to ensure the security of your employees’ accounts and fend off security threats.
One of the key features of Skype for business is its ability to discover conversations that are saved in email boxes. With this feature, organisations will be able to practice transparency and encourage employees to observe proper decorum.
3. Increase Mobility with OneDrive for Business
Other than the benefits that you can maximise from SharePoint and Skype, you can also increase your business’ mobility with Office 365 OneDrive for business. With this app, you’ll be able to access files and shared documents with anyone—even when you’re outside of the office. That said, this app enables you to work anywhere at any time as long as you have the internet connection you need.
Additional benefits that you can enjoy when you utilise OneDrive for business:
Elimination of Data Loss Worries
OneDrive for business has the capability to automatically save and back up your files. With that said, you can now have the peace of mind that you won’t lose your documents even when an unexpected downtime occurs.
Availability of Data Redundancy for All Devices
Another advantage of using Office 365 OneDrive is the availability of its backup services to all devices. When you use the app, you can use Android phones, iPhones, or any other device that you want and till enjoy the same data redundancy benefits without problems.
Easier Access to Company Data
As mentioned, OneDrive enables users to access their files on the go as long as they have an internet connection. All they have to do is to log into their account and they’ll be able to work away from the office.
Synchronization with Local Computers
Sometimes when employees are working on multiple documents all day, they have the tendency to overlook the importance of updating the file they’re working on into the latest version. But with OneDrive you’ll be able to synchronise with local computers and let the app update your files automatically.
Ensured Administrative Control
Control is necessary in order to lessen the risks for theft, loss, and data breach. With OneDrive, you’ll be able to gain more control over your content and ensure the safety of your company data.
4. Boost Productivity Through Office 365 Groups
When you’re running a business, you’ll be able to attest that collaboration is necessary to foster productivity in the office. By creating and managing Office 365 Groups, you’ll be able to provide your employees with a shared workspace where they can gain access to the shared documents of their teammates. That said, Office 365 groups is a great place where employees can collaborate virtually and boost business profitability.
At present, there are two types of Office 365 Groups that employees can enjoy—public and private. While the public group enables people inside or outside the organisation to gain data access, the private group allows users to share documents exclusively to specific people.
Switch to The Cloud to Take Your Company One Step Forward
It is undeniable that cloud computing has helped numerous business organisations unlock possibilities in the business world. Because of this, Microsoft Office 365 became a popular productivity tool in different industries worldwide. With its capabilities, business owners were able to empower their employees and enhance their work performance. Furthermore, it was also a great instrument in improving employee engagement and their flexibility in accessing information in handheld devices. That’s why if you want to enjoy a rich productivity experience to take your company a step further towards your goals, Office 365 is the application for you.
How to Get Started?
Now that you know how to maximise your investment in Office 365, it’s time for you to learn how to begin enjoying its benefits the right way. The best way to that you can do this is by seeking the help of a Microsoft partner.
With the expertise of a Microsoft partner, you’ll be able to gain insight and guidance on how to make the most of your productivity tools. Through this move, you’ll be able to boost your Office 365 investment returns and gain a competitive advantage in the business world.
To discuss further, here are the things that you have to consider when picking a partner:
Without any doubt, a knowledgeable partner can help you go a long way. For this reason, it’s recommended that the partner you choose has acquired relevant Microsoft certifications. By presenting these qualifications, you’ll be able to confirm that they have the deep expertise necessary to help your company move forward in the business world.
Before you choose a partner, it’s also essential that you gather information regarding the successful implementations that they have completed. By doing that, you’ll be able to assess if they will be able to meet your business needs.
Apart from the certifications and industry expertise, you can also ask potential partners references on what solutions will work best for your company. When they’re great at what they do, they’ll be able to provide you references without hesitation.
Managed IT Services
It is as clear as day that businesses can get more sophisticated when it grows. That’s why it’s crucial to have a partner that can help you foresee your business needs as your company scales up. One way that you can accomplish this is by seeking the help of managed IT services in Australia like House of IT. With their assistance, you’ll be able to keep your company scalable as you thrive in the business world throughout the coming years.
To pursue business success, it is essential for every business owner to strategise techniques on how to maximise the productivity tools of Microsoft Office 365. By understanding the extensive capabilities of the application, you’ll be able to boost your company’s productivity and get the high investment returns that you want.